Acceptable Use of Technology—Students - Policy 5160

Section 1. Purpose of Technology Use

The Oak Park and River Forest High School District 200 provides technology resources to its students solely for educational purposes.  Through technology, the District provides access for students and staff to resources from around the world.  Expanding technologies take students and staff beyond the confines of the classroom, and provide tremendous opportunities for enhancing, extending, and rethinking the learning process.  The goal in providing these resources is to promote educational excellence in the District by facilitating resource sharing, innovation, and communication with the support and supervision of parents, teachers, and support staff.


Section 2.  The Opportunities and Risks of Technology Use

With access to computers and people all over the world comes the potential availability of material that may not be considered to be of educational value in the context of the school setting, or that may be harmful or disruptive.  Because information on networks is transitory and diverse, the District cannot completely predict or control what users may or may not locate.  The Board of Education believes that the educational value of limited access to the information, interaction, and research capabilities that technology offers outweighs the possibility that users may obtain or encounter material that is not consistent with the educational goals of the District.

In accordance with the Children’s Internet Protection Act, the District installs and operates filtering software to limit users’ Internet access to materials that are obscene, pornographic, harmful to children, or otherwise inappropriate, or disruptive to the educational process, notwithstanding that such software may in certain cases block access to other materials as well.  At the same time, the District cannot guarantee that filtering software will in all instances successfully block access to materials deemed harmful, indecent, offensive, pornographic, or otherwise inappropriate.  The use of filtering software, as explained in the Internet Safety Policy 1250, does not negate or otherwise affect the obligations of users to abide by the terms of this policy and to refrain from accessing such inappropriate materials.

No technology is guaranteed to be error-free or totally dependable, nor is it safe when used irresponsibly.  Among other matters, the District is not liable or responsible for:

  • Any information that may be lost, damaged, or unavailable due to technical, or other, difficulties;
  • The accuracy or suitability of any information that is retrieved through technology;
  • Breaches of confidentiality;
  • Defamatory material; or
  • The consequences that may come from failure to follow District 200 policy and procedures governing the use of technology.

Section 3. Privileges and Responsibilities

The District’s electronic network is part of the curriculum and is not a public forum for general use.  Student users may access technology for only educational purposes.  The actions of student users accessing networks through the District reflect on the District; therefore, student users must conduct themselves accordingly by exercising good judgment and complying with this policy and any accompanying administrative regulations and guidelines.  Students are responsible for their behavior and communications using the Districts computers and networks.

Student users of technology shall

  • Use or access District technology only for educational purposes
  • Comply with copyright laws and software licensing agreements
  • Understand that email and network files are not private.  Network administrators may review files and communications to maintain system integrity and monitor responsible student use.
  • Respect the privacy rights of others.
  • Be responsible at all times for the proper use of technology, including proper use of access privileges, complying with all required system security identification codes, and not sharing any codes or passwords.
  • Maintain the integrity of technological resources from potentially damaging messages, physical abuse, or viruses.
  • Abide by the policies and procedures of networks and systems linked by technology.

Students may not use District technology including property issued under the 1:1 program for improper uses. These uses include, but are not limited to:

  • Any and all illegal purposes;
  • Any and all obscene or pornographic purposes, including, but not limited to, retrieving or viewing sexually explicit material;
  • Any and all discriminatory purposes, including harassment and bullying of individuals based on race, gender, religion, sexual orientation, or disability, among others;
  • Any and all purposes that would violate state, federal or international law, including
    • The Illinois School Student Records Act, which governs students' rights to privacy and the confidential maintenance of certain information including, but not limited to, a student's grades and test scores;
    • Copyright laws;
    • Cyberbullying laws; and
    • Sexting laws.
  • Any use of profanity, obscenity, or language that is offensive or threatening;
  • Reposting or forwarding personal communications without the author's prior consent;
  • Reposting or forwarding of junk mail, chain letters, or inappropriate or offensive jokes;
  • Destruction, alteration, disfigurement or unauthorized access of hardware, software, or firmware;
  • Obtaining financial gain or Transacting any business or commercial activities;
  • Plagiarizing (claiming another person's writings as your own);
  • Political advocacy;
  • Disrupting the use of others to any process, program or tool, including downloading or otherwise spreading computer viruses;
  • Engaging in hacking of any kind, including, but not limited to, the illegal or unauthorized access;
  • Allowing others to use Property issued under the program without authorization, including students whose access privileges have been suspended or revoked;
  • Soliciting or distributing information with the intent to incite violence, cause personal harm, damage a person’s character, or to harass another individual.
  • Any and all other purposes that would violate the OPRF Student Code of Conduct. Any Property issued under the 1:1 program creates a sufficient “nexus” to the school environment to justify disciplining a student for any use that violates the Code of Conduct.

 

Internet Safety:

Students must take steps to ensure their safety on the internet, including, but not limited to, the following rules:

  • Students should never give out identifying information such as home address, school name, or telephone number to others on the Internet or by email, including in a public message such as chat room or newsgroups. If a person asks for such personal information, students must have approval of their parent or guardian before providing the information.
  • Students should not post photographs of themselves in newsgroups or on websites that are available to the public.
  • Students should not arrange a face-to-face meeting with someone they “meet” on the Internet or by email without parental/guardian permission. If a meeting is arranged, the meeting must be in a public place and the student’s parent/guardian must attend.
  • Student Users should not respond to messages that are suggestive, obscene, belligerent, threatening, or make a student user feel uncomfortable. If a student receives such a message, he or she should provide a copy of the message to his or her parent or guardian immediately. If the message requires school action (e.g., bullying) the student’s parent should provide a copy to the OPRFHS principal.

The District recommends that parents/guardians read and follow the U.S Department of Justice Guidelines for Parents/Guardians on Internet Safety located at:

https://www.justice.gov/criminal-ceos/children-internet-safety


Section 4.  Disciplinary Actions

Violations of this policy, or any administrative regulations and guidelines governing the use of technology, may result in disciplinary action which could include loss of network access, loss of technology use, suspension or expulsion, or other appropriate disciplinary action.  Violations of local, state or federal law may subject students to prosecution by appropriate law enforcement authorities.


Section 5.  No Expectation of Privacy

The District’s electronic network is part of the curriculum and is not a public forum for general use.  Users should not expect that email or files stored on District servers will be private.  The District reserves the right to log technology use, to monitor fileserver space utilization by users, and to examine users’ files and materials as needed, and at its discretion. Users must recognize that there is no assurance of confidentiality with respect to access to transmissions and files by persons outside, or from persons inside the District.


Section 6. 1:1 Program Agreement

The District is pleased to offer our students access to the District’s computers, network, internet, and other technology, including related hardware and software devices issued through a 1:1 program, (the “District’s Technology”) for educational purposes. The District Technology is issued to students for their own personal, school-related uses at school and at home. All District Technology issued under the 1:1 program, including computers, are educational tools and may only be used in that capacity. Any use of the District Technology for other purposes (such as personal purposes) must be minimal (de minimus) only, and failure to comply may lead to termination of rights under the 1:1 program.

Title/Ownership:

District maintains the legal title of any District Technology issued to students. Students are authorized to possess and use the District Technology so long as they comply with the AUP, but they do not have any ownership rights in the District Technology.

No Warranties:

The District makes no warranties regarding the District Technology. The District shall not be liable for any damage or loss o or other claims of any and all kinds resulting directly or indirectly from use or inability to use District Technology.

Costs:

Manufacturer defects will be covered by the manufacturer’s warranty and/or by District. District will provide insurance for District Technology issued to each student under the Agreement at no cost to the student. Each student is required to pay a deductible for damage, theft, or loss. The claim/deductible table is in Appendix A. See Appendix B for further information on insurance coverage. Damage or loss that is the result of a student’s failure to exercise reasonable care or willful and wanton conduct in violation of any District policy or procedure governing the use of the computer will not be covered by insurance. If District Technology is damaged, stolen, or lost while signed out to a student and the damage or loss is not covered by insurance or the manufacturer’s warranty, the student will have the sole responsibility of paying replacement and repair costs.  

If the computer is stolen, the police must be notified within twenty-four (24) hours of the discovery of the theft. A police report must be filed and failure to do so will result in the parent/guardian’s complete responsibility for the computer’s replacement.   If the computer is stolen or lost, the parent/guardian of the student shall notify the Educational Technology department of District that the computer is stolen or lost within twenty-four (24) hours of the discovery of loss or theft.   

District Technology Return:

When a student withdraws from enrollment at District, or has his or her rights terminated, the student must return any District Technology issued by the educational technology department immediately. In no event shall the student retain the District Technology for more than two school days after the date of such expiration, withdrawal or termination. If a student fails to return the District Technology in a timely fashion, the student and his or her parent or guardian will be subject to paying replacement costs.

Appeal Process:

If a student receives consequences for a violation of the 1:1 program or if the parent is required to pay replacement or repair costs, the student’s parent or guardian may appeal by requesting an appeal in writing within ten school days of notification of the decision to issue consequences or of notification of payment due. All requests for appeal must be addressed to the Superintendent, and should include a full description of the parent or guardian’s reasons for disagreeing with the decision. The Superintendent or designee will then review the decision and will respond to the parent within ten school days after receipt of the request for appeal. A meeting may be held by the Superintendent or designee to obtain additional information from the student, the parents and/or guardian and/or District staff, in the Superintendent’s discretion. The Superintendent or designee’s decision on appeal shall be final.
All Property must be returned to the OPRF Educational Technology department pending the resolution of any appeal. Fees will be assessed pursuant to this policy if not timely returned.

District Technology Transport and Use:

Once District Technology is issued to the student, the student and his or her parent or guardian are responsible for the District Technology at all times that the District Technology is signed out to the student. Students and their parents or guardians must take reasonable care to protect and properly use District Technology issued under the program at all times. Among other things, this means:

  • The District is not responsible for District Technology, including computers, assigned to a student at any time, including when they are left unsupervised in a classroom, hallway, locker or elsewhere on school District Technology.
  • The student is the only authorized user of his/her assigned computer or other District Technology. Students may not share or trade their computers or other District Technology with other individuals, including other students, other than their parents, guardians or school officials.
  • Students must bring their computers and other District Technology fully charged and with the power cord to school daily. Repeated failure to bring the computer to class daily may result in in discipline or other consequences under District’s technology policies
  • Computers and other District Technology must be used on flat, stable surfaces only.
  • Computers and other District Technology must not be cleaned with cleaners such as Windex.
  • Computers and other District Technology must not be marked with markers, stickers or other similar materials.
  • District applied labels, asset tags and other identifiers may not be removed from computers or other District Technology.
  • Food and drink should not be used near computers or other District Technology.
  • Computers and other District Technology should not be left in automobiles, as they cannot tolerate extreme heat or cold and may become damaged.

  

Appendix A

 

Payment per claim per student (over 4 years)*

 

Claim

Damage/Repair
Payment

 

Stolen/Lost Payment

1

$0

$50

2

$50

$100

3 or more

$100

$200

*In the case of negligence or willful and wanton conduct in violation of any District policy or procedure governing the use of the computer, damage will not be covered by insurance. Instead the District will assess the full replacement cost of the device to the student’s family.

   

Appendix B - Insurance coverage

Dates/Expiration:

  • Coverage begins on the first day the student received the device
  • Coverage is in force while the student is enrolled in school and ends upon the date of withdrawal or graduation

Coverage

  • Accidental Damage: Covers accidental damage caused by liquid spills, drops, or any other accidental event.
  • Theft: Covers loss due to theft provided that a police report has been filed.
  • Fire: Covers loss or damage to the device as a result of fire; the claim must be accompanied by an official fire report from the investigating authority
  • Electrical Surge: Covers damage to the device as a result of an electrical surge
  • Natural disasters: Covers loss or damage caused by natural disasters.

Exclusions

  • Dishonest, Fraudulent, Negligent, or Criminal Acts: Damage or loss is not covered when it occurs in conjunction with any dishonest, fraudulent, intentional, negligent, or criminal act by the student. In this case, the student/parent/guardian will be responsible for the full cost or repair or replacement.
  • Consumables: AC adaptor ($15), case ($10)
  • Cosmetic damage that does not affect the functionality of the device. This includes but is not limited to scratches, dents, and broken ports or port covers.
  • “Jail breaking” or otherwise voiding the manufacturer’s warranty by altering the software or hardware.