Emergency and Medical Procedures

Student’s Emergency Information

Each student/family must complete an Emergency/Medical form with updated information (emergency contacts, medication information, seizures, other medical procedures, etc.) prior to the start of the school year. 

Seizures/Major/Minor Injury Procedures

If a student has a documented seizure disorder, information should be provided on their Emergency/Medical “Seizure” form – type of seizure (symptoms), length/severity, possible triggers, 911 guidelines. Unless otherwise specified, 911 will be called for any seizure that lasts five (5) or more minutes. The same guidelines as for a major injury will be followed. Please contact the teacher and Health Services with updates to your family seizure plans as necessary throughout the school year.

Injuries that do not require immediate medical attention (e.g., a small scrape) would be considered minor injuries. If it is determined that an injury is minor and the student can continue with the day’s activities, the staff will contact the parents to inform them of the injury along with any follow-up care that may be necessary.

Major injuries are any injuries that require immediate medical attention. If necessary, 911 will be called. After 911 is called, the parent(s) and then the school (or supervisor) will be notified. When the parent(s) is contacted, they will be instructed to go to the hospital. 


Students/families should document any information regarding medications taken by a student provided on their Emergency/Medical form – name of medication, purpose, dosage and times taken, method of administration, potential side effects. Please contact the teacher and Health Services with updates as necessary throughout the school year. 

Health Services

Parents/guardians have the primary responsibility for the administration of medication to their students. Only those medications necessary to maintain a student in school, and which must be given during school hours or school activities, may be administered to a student. The administration of medication to students is subject to guidelines established by the Superintendent or a designee, in keeping with state agency recommendations (e.g., Illinois Department of Professional Regulation, Illinois Department of Public Health, and Illinois Department of Public Health, and Illinois State Board of Education).

  • Medication Authorization Form - no school personnel shall administer to any student, nor shall any student possess or consume any prescription or non-prescription medication except after filing complete Medication Authorization information. This authorization and any subsequent changes shall include:
    • Physician, dentist, or licensed prescriber's written prescription with student's name, medication name and dosage, and date of order

    • Administration instructions (route, time or intervals, duration of prescription); 

    • Intended effects and possible side effects; and 

    • Parent/guardian written permission, phone number, and email address in case of emergency.

    • Health Services will review the written authorization and will consult with the parent/guardian, licensed prescriber, or pharmacist for additional information as necessary.

  • Appropriate Containers - Medication and refills are to be provided in containers which are prescription-labeled by a pharmacy or licensed prescriber (to display Rx number, student name, medication dosage, directions for administration, date and refill schedule, pharmacy label, and name/initials of pharmacist) or manufacturer labeled for non-prescription over-the-counter medication.
  • Administration - Medication will be administered by the Registered Nurses or school administrators. Other certified school personnel may also volunteer to assist in medication administration. They will receive instructions from Health Services. If no volunteer is available, the parent or uardian must arrange for administration. Health Services and the school administration retain the discretion to deny the request for administration of medication. The parent or guardian may make an appeal of denial of any order prescribing the administration of the medication to the Superintendent or designee.
  • Self Administration - A student may self-medicate at school if so ordered by their physician. However, the medication must be stored in Health Services, and a completed Medication Authorization Form must be on file. Daily documentation will be provided as below for such Health Services-supervised self-administration.
    • For “as needed” medications such as those taken by students with asthma, the physician may also order that the student carry the medication on their person. However, no daily documentation will be possible. Self-administration privileges may be revoked if the student exhibits behavior that indicates a lack of responsibility toward self or others in regards to their medication.
  • School Activities Medical Authorization - This form must be filed in Health Services, which is where the medication is stored. Under no circumstances are faculty members or other school employees required to carry medications for students nor are they required to ensure that students carry such medications. Medications that must be available while a student is engaged in a school activity conducted during non-school hours and/or conducted away from the customary site of storage will be distributed to the student at the end of the day (3:11pm to 3:30pm) by Health Services and must be brought by the student to that site, unless there is a prior agreement and approval of other arrangements. Any faculty member or any health aide may supervise self-administration of medication by a student under these guidelines. Self-administration under these circumstances will not be documented.
  • Storage and Record Keeping - Medication will be stored in a locked cabinet. Those requiring refrigeration will also be in a secure area. Each dose will be recorded in the student’s individual health record. The parent may be notified if indicated. To assist in the safe monitoring of side effects and/or intended effects of the treatment with medication, faculty and staff may be informed of a student's the medication plan.
  • Documentation, Changes, Renewals, and Other Responsibilities - In order to facilitate the gathering of needed documentation, physician orders, any changes in the orders, and parent permissions may be faxed to 708-434-3912. It is the responsibility of the parent or guardian to ensure that all physician orders and permissions are provided for the school. Parents and guardians are also responsible for providing refills when needed, and informing Health Services of any significant changes in the student’s health. Medication remaining at the end of the school year must be taken home or will be discarded. Over-the counter and prescription medication orders must be renewed yearly.