Emergency and Medical Procedures

Student’s Emergency Information

Each student/family must complete an Emergency/Medical form with updated information (emergency contacts, medication information, seizures, other medical procedures, etc.) prior to the start of the school year. 

Seizures/Major/Minor Injury Procedures

If a student has a documented seizure disorder, information should be provided on their Emergency/Medical “Seizure” form – type of seizure (symptoms), length/severity, possible triggers, 911 guidelines.  Unless otherwise specified, 911 will be called for any seizure that lasts 5 or more minutes.  The same guidelines as for a major injury will be followed.  Please contact the teacher with updates to your family seizure plans as necessary throughout the school year.

Injuries that do not require immediate medical attention (e.g., a small scrape) would be considered minor injuries.  If it is determined that an injury is minor and the student can continue with the day’s activities, the staff will contact the parents to inform them of the injury along with any follow-up care that may be necessary.

Major injuries are any injuries that require immediate medical attention.  If necessary, 911 will be called.  After 911 is called, the parent(s) and then the school (or supervisor) will be notified.  When the parent(s) is contacted, he/she will be instructed to go to the hospital. 


Students/families should document any information regarding medications taken by a student provided on their Emergency/Medical form – name of medication, purpose, dosage and times taken, method of administration, potential side effects.  Please contact the teacher with updates as necessary throughout the school year. 


Parents/guardians have the primary responsibility for the administration of medication to their children. Only those medications necessary to maintain a student in school and which must be given during school hours or school activities may be administered to a student. The administration of medication to students is subject to guidelines established by the Superintendent/Principal or designee, in keeping with state agency recommendation (e.g., Illinois Department of Professional Regulation, Illinois Department of Public Health, and Illinois Department of Public Health, and Illinois State Board of Education).

  1. Medication Authorization form--no school personnel shall administer to any student, nor shall any student possess or consume any prescription or non-prescription medication except after filing complete Medication Authorization information. This authorization and any subsequent changes shall include:
    • Physician, dentist, or podiatrist’s (licensed prescriber) written prescription with Child’s name, medication name and dosage, date of order;
    • Administration instructions (route, time or intervals, duration of prescription);
    • Intended effects and possible side effects; and
    • Parent/guardian written permission and phone number, and email address in case of emergency.
      The school nurse will review the written authorization and will consult with the parent/guardian, licensed prescriber, or pharmacist for additional information as necessary.

    2Appropriate Containers--Medication and refills are to be provided in containers which are prescription-labeled by a pharmacy or licensed prescriber (to display Rx number, student name, medication dosage, directions for administration, date and refill schedule, pharmacy label, and name/initials of pharmacist) or manufacturer labeled for non-prescription over-the-counter medication.

    3. Administration--Medication will be administered by the Registered Nurses or school administrators. Other Certificated school personnel may also volunteer to assist in medication administration and they will receive Instructions by the school nurse. If no volunteer is available, the parents/guardian must arrange for administration. The school nurse or administration retains the discretion to deny the request for administration of medication. The parent or guardian may make an appeal of denial of any order prescribing the administration of the medication to the Superintendent/Principal or designee.

    4. Self Administration--A student may self-medicate at school if so ordered by his or her physician. However, the Medication must be stored in Health Services and a completed Medication Authorization Form must be on file. Daily documentation will be provided as below (#5) for such health office supervised self-administration.

    For “as needed” medications such as those taken by students with Asthma, the physician may also order that the student carry the medication on his or her person. However, no daily documentation will be possible. Self administration privileges may be withdrawn if the student exhibits behavior, which indicates lack of responsibility toward self or others in regards to his or her medication.

    5. School Activities Medical Authorization-form must be filed in the Health Office and medication is to be stored in the Health Office. Under no circumstances are faculty members or other school employees required to carry medications for students nor are they required to ensure that students carry such medications. Medications which must be available while a student is engaged in a school activity conducted during non school hours and/or conducted away from the customary site of storage will be distributed to the student at the end of the day (3:00 – 3:15 p.m.) from Health office and must be brought by the student to that site, unless there is prior agreement and approval of other arrangements. Any faculty member or any health aide may supervise self administration of medication by a student under these guidelines. Self-administration under these circumstances will not be documented.

    6. Storage and Record Keeping—Medication will be stored in a locked cabinet. Those requiring refrigeration will be in a secure area. Each dose will be recorded in the student’s individual health record. The parent may be notified if indicated. To assist in the safe monitoring of side effects and/or intended effects of the treatment with medication, faculty and staff may be informed regarding the medication plan.

    7. Documentation, Changes, Renewals, and Other Responsibilities-to facilitate needed documentation, physician orders, any changes in the orders, and parent permissions may be faxed (708-434-3912). It is the parent/guardian responsibility to assure that all physician orders and permissions are brought to school and refills provided when needed and to inform the school nurse of any significant changes in the student’s health. Medication remaining at the end of the school year must be taken home or will be discarded. Over-the counter and prescription medication orders must be renewed yearly.